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22 Jan 2022

parmanetJob for Unemployed Office Administrator Wanted Urgently

TB HIV Care – Posted by JobSeek24 Durban, KwaZulu-Natal, South Africa

Job Description

Job for Unemployed Office Administrator Wanted Urgently

Address/Locations: Durban, KwaZulu-Natal

Job Type: Permanent

Employer: TB HIV Care

Title: General Worker

Deadline: 29 June 2022

Salary: Market Related

 

Short Description     

Our client is looking for an Assistant to start working urgently.

Job Requirements

  • Grade 12 / matric
  • Certificate from a two-year college or technical school in Bookkeeping/ Office Management
  • 6 months to 1-year related experience and training
  • Intermediate level computer (MS office) certificate
  • Proficiency in English & IsiZulu languages • Valid code 8 driver’s licence
  • Clear criminal record

Responsibilities

  • Welcome all visitors politely, promptly and professionally as they arrive at the office
  • Confirm appointments and inform relevant staff member of their arrival
  • Direct visitor to relevant person when necessary
  • Answer incoming calls within three rings
  • Direct calls to relevant staff member
  • Take accurate messages
  • Ensure that relevant staff members receive their messages promptly
  • Ensure that the reception area is always neat, presentable and welcoming at all times
  • Attend staff and team meetings
  • Prepare boardroom and take minutes for meetings
  • Circulate meeting minutes in an efficient and timeous manner.
  • Type up documents, collate and distribute when required in a proficient and professional manner.
  • Ensure there’s a printed copy of a staff register at reception to be signed on a daily basis by staff.
  • Perform other general office tasks as required by the manager.
  • Ensure that the filling system is efficiently maintained.
  • Ensure that all equipment in the reception area is kept in good working order and maintained /serviced when required.
  • Ensure that all materials are kept in the correct storage place, and that there is sufficient stock of all materials.
  • Remain aware of stock levels of stationery, books, leaflets, and order as required by the manager
  • Ensure that outgoing mail is prepared for posting
  • Ensure the printer area is neat and tidy at all times.
  • Maintain fixed assets register
  • Ensure maintenance of all assets
  • Do monthly assets audit
  • Ensure that all staff complete acknowledgement of receipt form for assets taken
  • Ensure that staff return assets when they resign
  • Keep stock card for all supplies
  • Inspect vehicles monthly and compile monthly reports
  • Facilitate service of all vehicles – and are in good condition
  • Receive quotes for suppliers and submit to finance for authorisation
  • Prepare invoices for payment
  • Receive stationery requests, analyse and issue to relevant staff as required.
  • Ordering of goods and services
  • Assist HR with providing performance related information including reviews, job descriptions, etc. and coordinating logistics, documents, appointments, etc.

Job for Unemployed Office Administrator Wanted Urgently

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