Job Description

Job for Unemployed Office Administrator Wanted Urgently

Address/Locations: Durban, KwaZulu-Natal

Job Type: Permanent

Employer: TB HIV Care

Title: General Worker

Deadline: 29 June 2022

Salary: Market Related

Short Description     

Our client is looking for an Assistant to start working urgently.

Job Requirements

• Grade 12 / matric
• Certificate from a two-year college or technical school in Bookkeeping/ Office Management
• 6 months to 1-year related experience and training
• Intermediate level computer (MS office) certificate
• Proficiency in English & IsiZulu languages • Valid code 8 driver’s licence
• Clear criminal record

Responsibilities

• Welcome all visitors politely, promptly and professionally as they arrive at the office
• Confirm appointments and inform relevant staff member of their arrival
• Direct visitor to relevant person when necessary
• Answer incoming calls within three rings
• Direct calls to relevant staff member
• Take accurate messages
• Ensure that relevant staff members receive their messages promptly
• Ensure that the reception area is always neat, presentable and welcoming at all times
• Attend staff and team meetings
• Prepare boardroom and take minutes for meetings
• Circulate meeting minutes in an efficient and timeous manner.
• Type up documents, collate and distribute when required in a proficient and professional manner.
• Ensure there’s a printed copy of a staff register at reception to be signed on a daily basis by staff.
• Perform other general office tasks as required by the manager.
• Ensure that the filling system is efficiently maintained.
• Ensure that all equipment in the reception area is kept in good working order and maintained /serviced when required.
• Ensure that all materials are kept in the correct storage place, and that there is sufficient stock of all materials.
• Remain aware of stock levels of stationery, books, leaflets, and order as required by the manager
• Ensure that outgoing mail is prepared for posting
• Ensure the printer area is neat and tidy at all times.
• Maintain fixed assets register
• Ensure maintenance of all assets
• Do monthly assets audit
• Ensure that all staff complete acknowledgement of receipt form for assets taken
• Ensure that staff return assets when they resign
• Keep stock card for all supplies
• Inspect vehicles monthly and compile monthly reports
• Facilitate service of all vehicles – and are in good condition
• Receive quotes for suppliers and submit to finance for authorisation
• Prepare invoices for payment
• Receive stationery requests, analyse and issue to relevant staff as required.
• Ordering of goods and services
• Assist HR with providing performance related information including reviews, job descriptions, etc. and coordinating logistics, documents, appointments, etc.

Job for Unemployed Office Administrator Wanted Urgently

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