Job Description

Job for Unemployed Accredited Training Administrator Wanted Urgently

Address/Locations: Western Cape

Job Type: Permanent

Employer: Shoprite Group

Title: Accredited Training Administrator

Deadline: 30 Nov 2022

Salary: Market Related

Short Description     

Our client is looking for an Assistant to start working urgently.

Job Responsibility

• Consolidate learner agreements for SETA registration purposes.
• To ensure learner agreement accuracy before submission to the SETA.
• Ensure the accurate and timely implementation and maintenance of training records in the LMS system.
• Participate in internal and external audits.
• Liaise with the Divisional Team.
• To assist in SETA Project Coordination.
• To manage the training material ordering process.
• Providing administrative support across relevant People function according to People policies and procedures generally but also more specifically in the People function the portfolio delivers administrative services to.
• Adhering to legislative as required by the functional role.
• Escalating concerns or challenges immediately to ensure an efficient flow of work is maintained.
• Co-ordinating the resolution of queries related to the relevant People function, often communicating on behalf of others and delivering messages to third parties.
• Compiling and updating documents as required.
• Capturing, loading, and processing of relevant documents on relevant systems.
• Maintaining filing and recording all required administration on systems for reference and auditing purposes.
• Making use of official templates and systems for correspondence, memo and related administrative activities.
• Updating and maintaining People data in accordance with data standards.
• Conducting general office and/or functional specific administration.
• Capturing and managing orders in the relevant systems where relevant within the function.
• Preparing payment schedules for beneficiaries and service providers.
• Co-coordinating recruitment duties from awareness/ marketing campaign; selection processes; and contracting of bursary holders.
• Collecting and capturing student academic results on the relevant systems.
• To provide administrative support in preparing for Educational Committee meetings and compiling relevant documents.
• Liaising with external third parties if required in terms of the People
• Ongoing screening of incoming correspondence and addressing according to level of priority for and within the relevant People function.
• Participating in projects and other adhoc activities like orientating new employees within the first week of joining, compiling lists of stakeholders etc.
• Ensuring work is completed according to the sequence required and agreed prioritisation.
• Participating in and aligning with the People team to deliver solutions and services to the business.
• Participating in various team activities that foster an innovative, agile and employee centric culture where employees are supported, empowered, and valued.
• Participating in various team activities that foster a wellness culture to ensure that the team mentally, physically and emotionally feels supported.
• Participating in the enablement of a culture of open and transparent communication within the team.
• Ensuring accuracy in data input and relevant reports as applicable to the functional area.
• Using official data sources to inform administrative outputs.
• Assisting with compiling basic reports for input to broader People requirements.
• Consolidating basic costs or data as required by the functional area.
• Ensuring compliance with relevant labour relations frameworks and legislation.
• Ensuring compliance to organisational and legislative governance frameworks and standards including the H&S requirements and POPI Act.
• Managing the identification and mitigation of functional team and administrative risks.
• Participating in the integration and effective flow of work with other service areas and business.
• Identifying opportunities for continuous improvement in administrative delivery services.
• Suggesting or sharing ideas related to relevant administrative functional technology

Job Qualifications

• HR Diploma
• Grade 12, National Senior Certificate – (essential).
• Must have +1 year in an administrative role with exposure toL&D Training – (essential).
• Must have experience within the FMCG, retail sector or similar – (preferred).

Job for Unemployed Accredited Training Administrator Wanted Urgently

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