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23 Aug 2021

parmanetJob for Unemployed Academic Support Wanted Urgently

IIE MSA and IIE Varsity College – Posted by JobSeek24 Anywhere

Job Description

Job for Unemployed Academic Support Wanted Urgently

Address/Locations: Midrand, Gauteng

Job Type: Permanent

Employer: IIE MSA and IIE Varsity College

Title: Academic Support

Deadline: 25 Nov 2021

Salary: Market Related

 

Short Description     

Our client is looking for an Assistant to start working urgently.

Duties:

  • Academic Department Administrative Support
  • To responsible for the day-to-day administrative support of the campus Academic department across all School/s and Programmes.
  • To compiles, manages and distributes academic reports as required by the campus Academic School/s.
  • To captures student notes in the academic system as a nd when required.
  • To collaborates with other members f the Academic team (and other departments when applicable) to prepare for, and meet the requirements for the campus PULSE and Groups Internal Audits.
  • To provide academic and administrative support during the campus registration period, including calling for student retention initiatives.
  • To supports the Head: Academic with the Student Evaluation of Teaching (SETS) requirements.
  • To attends the Academic department meetings and records minutes at these meetings when required.
  • To assists with student disciplinary hearings as and when required.
  • To meets project deadlines as determined by the National office and/or the Head: Academic.
  • Independent Contractor (Lecturer) Administration Management
  • To responsible for day-to-day administrative management of the campus Lecturing (Independent Contractor) team within the relevant School/s.
  • To supports the Programme Manager/s in managing the Lecturers and addresses or directs their queries timeously and accurately.
  • To monitors the lecturer’s administrative performance, for example: the timeous submission of timesheets and documentation aligned with audit requirements and company policy.
  • To captures information on the Direct Student Engagement (DASE) tracker and ensures that this tracker is kept up-to-date and accurate at all times.
  • To manages lecturing loads by way of module allocations i.e Direct Academic Student Engagement tracking (DASE/no-DASE) to ensure the permissible maximum hours are adhered to and are exceeded.
  • To manages and notifies the relevant lectures of any changes that may affect their designated programmes.
  • To collaborates with relevant parties (Head: Academic, Programme Managers a nd he Junior HR Officer: Academic) to advertise campus Lecturer vacancies.
  • To provide first line screening support for Lecturer applications and sets up interviews for shortlisted candidates.
  • To attend mock lectures where required as of the candidate screening process.
  • To applie for Academic (Classification of Educational Subject Matter: CESM) approval on the HR & Payroll System to determine what module/s each Independent Contractor is approved to lecture on, and ensures that approvals are awarded by the Central Academic Team (CAT) prior to giving the Junior HR Officer: Academic the details to draw up the relevant Independent Contractor related Annexures.
  • To first level approver for the Lecturer timesheet approval process on the HR & Payroll system.
  • To collaborates with the campus Capacity Planning and Timetabling Centre to fulfil the timesheet approval function ad checks timeously in the HR & Payroll system on a monthly basis in accordance with the payroll deadlines to ensure that all timesheets are approved and any queries are resolved before the timesheet cut off date.
  • To work with Academic Department in driving lecturer evaluations.
  • To keep in constant communication with the Capacity Planning and Timetabling Centre to inform them of module allocation and Lecturer details so that they can set the relevant VCConnect email addresses and account details timeously.
  • To ensure that all new Lectures are invited to attend the semester Induction and Orientation sessions as part of their onboarding process.
  • To update the campus tracker to identify Lecturer gaps and work with the Head: Academic to put recruitment plans in place to fill the identified gaps accordingly, and proactively identifies a pool of suitable Lecturer candidates across the relevant Programmes as part of an ongoing recruitment drive.

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